Clinical Trials Assistant: Sponsorship Available

University College London Hospitals NHS Foundation Trust

Job Summary

UCLH, one of London’s key cancer centres, is seeking to recruit a Clinical Trials Assistant on 12-month fixed-term contract to support a growing number of cancer clinical trials within the Upper Gastrointestinal and Cholangiocarcinoma Team. The successful candidate will be based within the Cancer Clinical Trials Unit (CCTU) based in 250 Euston Road.The main role of the clinical trials assistant is to support the team in the administration and running of the in-house, national and international phase I, II and III clinical trials. Responsibilities include contacting patients by phone, assisting the clinical trial practitioners and research nurses with the booking of patient appointments, scans and upload of trial scans to specific portals. Other tasks include creation and maintenance of files for clinical trials, archiving of closed trials, handling of correspondence, booking of couriers, preparing lab kits, adding lab requests and processing or handling of blood and tumour tissue samples.You will be part of a supportive and dynamic team, working closely with clinical research staff. The role is vital in supporting clinical research staff deliver excellent care to patients with cancer. Full training will be provided but the successful candidate will be expected to manage their own workload to achieve the goals set by the team.

 

Main duties of the job

  • Sending, collecting and storing questionnaires
  • Handling incoming mail and correspondence
  • Providing a high quality personal assistant service to the team when needed
  • Attending clinics if/when requested by the Nurse/Coordinator
  • Retrieval/creation and maintenance of patient notes
  • Site File maintenance
  • Archiving of previous closed trials
  • Calling patients to confirm visits ahead of planned appointment
  • Requesting, processing, and sending biological samples
  • Supporting data managers with relevant queries
  • Maintaining up to date and accurate filing systems – paper and IT
  • Assisting with surveys/audits as required
  • Having a high degree of interpersonal and communication skills to liaise with a wide range of personnel in the multidisciplinary team orally, in writing or electronically in a professional and courteous manner
  • To be familiar with and confident in using the Trust IT systemso
  • Taking minutes at departmental and tumour group meetings
  • Completing mandatory training and other recommended training
  • Prioritising workload, meeting deadlines and tackling problems systematically and with initiative
  • Maintaining confidentiality of patient related information at all times
  • Taking personal responsibility for ensuring that UCLH resources are used efficiently and with minimum wastage
  • Adhering to all Trust policies and procedures, the Health and Safety at Work Act and the Data Protection Act.

Person Specification

Knowledge and Qualifications

Essential

  • Completed/soon to complete science based degree

Desirable

  • Knowledge of EU Trial Directive and ICH GCP

Experience

Essential

  • Experience of working in an administrative role
  • Experience working as part of a team
  • Experience working to deadlines

Desirable

  • Experience in summarising scientific date/information
  • Experience in preparing reports
  • Experience of working with clinical trials
  • Experience of working in a health care setting

Skills and Abilities

Essential

  • Understands the importance and role of audit
  • Use of Word
  • Use of Excel
  • Use of power point
  • Use of Internet/e-mail
  • Databases

Communication

Essential

  • Effective verbal and written communication skills
  • Enthusiastic

Personal and People Development

Essential

  • Displays desire for professional and personal development
  • Ability to identify own training needs
  • Willingness and ability to participate in continuing education in relation to the role
  • Demonstrates knowledge of equal opportunities
  • Proven ability to work under own initiative
  • Proven ability to prioritise own workload
  • Team Player

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Closing Date: 18 December 2025

To apply for this job please visit apps.trac.jobs.