Endoscopy Access Coordinator: Sponsorship Available

London North West University Healthcare NHS Trust

Job Summary

The role of the Endoscopy access coordinator will provide day-to-day operational management of the reception administration team and ensure there is adequate cover for each reception area and service. The supervisor is expected to coordinate the rota, cover annual leave and off sick duties.

The post holder will support the Service Managers in delivering the Trust’s key performance targets for the Endoscopy Department through effective and flexible use of physical resources. The post holder is expected to ensure that all duties are carried out in timely fashion and to a high professional standard whilst delivering a friendly, patient-centred service.

This role also entails providing support to the pre assessment, and endoscopy administration and clinical staff. The post holder will be expected to utilise designated operational practices within the specified endoscopy reporting systems/ Cerner etc.

It is expected that the post holder is highly computer literate, highly experienced within the hospital administrative setting with knowledge and evidence of medical terminology, educated to a level required to perform the role or equivalent experience.

 

Main duties of the job

  • Liaise with the endoscopy department and pre assessment team to ensure that GA / appointments are booked.
  • Actively monitor outcomes post procedures and ensure patients are correctly completed.
  • Be responsible for “on-the-floor” activities and available to assist the team when necessary.
  • Oversee preparation for the next day admission patient/subject notes retrieval, prepared documents for nursing staff and tracking of patient’s progress within the pre assessment pathway.
  • Support the team and uphold departmental and Trust Policies.
  • Regularly monitor the wellbeing of team members.
  • Be fully versed in all systems used by the team and able to troubleshoot any issues.
  • Support the provision of general and basic advice to patient/subject queries and refers clinical-related queries to Nurses/relevant staff.
  • Arrange regular meetings to discuss the service needs.
  • Regularly communicate with a wide range of stakeholders such as patients, carers, GPs, clinicians, nursing staff, colleagues from different specialties and other professionals on a range of matters. This communication could be verbal, telephonic, MS Teams, written or electronic.
  • Communicate in a manner that is consistent and in keeping with Trust policies and procedures ensuring a positive image of the service is always maintained.
  • Any other requests to support the needs of the service.
  • Oversee booking private patients.

Person Specification

Education

Essential

  • A-level / NVQ4 education or relevant supervisory experience

Desirable

  • Diploma/NVQ level 3 administration

Knowledge and experience

Essential

  • Experience in an NHS administrative/clerical role
  • Understanding of NHS patient pathways
  • Experienced user of patient info systems (eg: EPR/Intouch/Envoy)
  • Experience in a patient or customer focused role, preferably within health or social care
  • Knowledge of patient pathways and able to book follow up appointments for patients
  • Proficient user of Excel, Word and Outlook
  • Accurate and fast data entry and keyboard skills
  • Experience in maintaining and updating databases
  • A strong understanding of data protection and confidentiality and the issues around ensuring compliance in practice
  • Experience of delivering outcomes within agreed timeframes
  • Experience in organizing and prioritizing own workload

Desirable

  • Knowledge and understanding of basic medical terminology
  • Experience of managing staff and enacting Trust HR policy
  • Endoscopy experience

Skills, abilities and attributes

Essential

  • Able to operate and think laterally at a strategic level with good analytical skills
  • Excellent interpersonal skills including telephone, verbal and written communication
  • Able to respond sympathetically and sensitively to patient needs
  • Assertiveness skills and the confidence to deal diplomatically with a wide range of people, organisations and situations
  • Ability to self-motivate
  • Excellent attention to detail
  • Ability to work without supervision
  • Ability to work to deadlines under pressure and multitask
  • Flexible, with the ability to adapt to change
  • To work as part of a team and support colleagues
  • Positive, friendly attitude

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Closing Date: 29 June 2026

To apply for this job please visit apps.trac.jobs.