Medical Secretary: Sponsorship Available

Job summary

To provide a comprehensive service to the consultants and speciality teams, with the minimum ofsupervision. Organise your own workload and co-ordinate activities with other medical secretariesto ensure that an efficient service is provided. It is essential that you show initiative commensuratewith the role and it is vital that confidentiality should be maintained at all times. Ensure cross coverworking where possible.

Main duties of the job

1. To provide a comprehensive service to consultants and speciality teams including nursepractitioners/clinicians.4. To manage and maintain 18 week pathways including tertiary referrals to external trusts,and ensure these are accurately recorded on PAS system. Keep track of referrals toensure patient is reviewed promptly. Check that follow up appointments are arranged inconjunction with Referral to Treat (RTT) patient pathway.5. Mentor, train and supervise relevant staff as required.6. Support consultants in non clinical activities role by preparing presentation documentsusing relevant packages and arranging meetings, set agenda, circulate agenda/supportingpapers as appropriate, and take minutes at meetings.7. Ensure appropriate personnel are informed of consultant annual leave/study leave. Keepconsultants informed of junior doctor leave, as it could have an effect on the service.8. Organise and maintain consultant’s admissions. Cancel and add patients to the waiting list,as appropriate, ensuring lists are updated, and patients contacted. Liaise with waiting listoffice, anaesthetic department and ward. Complete and amend theatre lists appropriately.9. Type dictation from audio transcription of clinical correspondence and documentation.Type discharge summaries as appropriate. Maintain an effective track on inpatient referralsto ensure patient is reviewed promptly.

Person Specification

Qualifications

Essential

• Educated to GCSE/O Level standard/equivalent or higher
• RSA/OCR Typing/Word processing Level 3 or equivalent
• RSA/OCR Audio typing Skills Level 3
• Knowledge of medical terminology
• Secretarial Qualification or equivalent experience

Desirable

• ECDL or equivalent
• Shorthand

Experience

Essential

• Excellent I.T. skills with knowledge and experience of all Microsoft office packages
• Demonstrable experience working in an NHS office environment as a medical secretarial

Skills/Ability/Knowledge

Essential

• Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
• Excellent Organisation Skills
• Excellent Word Processing and Keyboard Skills
• Ability to organise workload effectively and prioritise to meet deadlines
• Ability to work individually or as part of a team
• Legible handwriting
• Experience or supervising and motivating a team
• Time Management Skills
• Excellent interpersonal and influencing skills

Desirable

• Knowledge of internal PAS system
• Understanding of Trust internal policies as appropriate

Qualities/Attributes

Essential

• Capability to adapt to most situations
• Eager to learn
• Ability to maintain control of stressful/sensitive situations

Other requirements

Essential

• Comply with Trust policies and procedures
• Ability to show understanding and appreciation of the need to maintain confidentiality in all matters – Data Protection Act
• Ability and willingness to undergo further training in accordance with the needs of the post

Closing Date: 27 September 2026