Medical Equipment Contract Coordinator: Sponsorship Available

Job summary

The Medical Equipment Management Service (MEMS) are looking for an enthusiastic, motivated individual to join the medical equipment contracts team, located at Kings College Hospital Denmark Hill. MEMS provides a comprehensive service to Kings College Hospital NHS Foundation Trust, including clinical engineering, medical equipment library services on two sites, in-house repair services and device training. The medical equipment contracts team are part of Clinical Engineering, with responsibility for establishing and maintaining appropriate levels of cover for medical devices maintained through external providers.

You will need to be a team player, be able to work independently and prioritise your workload. Flexibility is essential to accommodate the constantly changing demands of a very busy service. We are looking for someone who is eager to learn, with technical understanding of medical devices to degree level or equivalent. Experience of medical equipment management is desirable.

You will have good written and verbal skills and be able to communicate clearly. You must have knowledge of standards and legislation relevant to the field of medical equipment management, with experience of using an asset management system.

Main duties of the job

The post holder will be actively involved and support the Contracts Manager in ensuring that the Trust wide maintenance contracts relating to biomedical, laboratory & imaging equipment are managed to a high standard to maximise cost and patient benefits, within the required time frames and across various sites. The post holder is responsible for the renewal of a portfolio of contracts and ensuring the appropriate documentation is in place and that servicing and repairs are kept up to date and recorded accurately on the equipment database.

At all times the post holder will be required to communicate with stakeholders and supplier whilst adhering to the Trust confidentiality policy and procedures and will be required to engage with all stakeholders to ensure effective contract management

Financial Management

• Manage the order-to-invoice process relating to servicing and repairs of medical and laboratory equipment throughout the Trust.
• To liaise with Management Accounts when monitoring the expenditure on the Trust wide equipment budget.
• To follow the Trust’s Standing Financial Instructions and other protocols via other NHS agencies

Person Specification

Education and Qualifications

Essential

• Relevant degree or extensive knowledge, skills and experience to equivalent level
• Specialist knowledge in Medical equipment acquired through BSc level professional qualifications plus additional training and/or experience to BSc level or equivalent.

Knowledge and Experience

Essential

• Experienced of medical device management.

Desirable

• Knowledge of CQC standards.
• Knowledge of NHS structure.
• Experience managing budgets and efficiency programmes.

Skills and Competencies

Essential

• Working knowledge of Microsoft Office packages.
• Able to compile, analyse and present complex data.
• Ability to work under pressure.
• High level of planning and organisational skills with a flexible and adaptable approach.
• Able to exercise own initiative and able to operate autonomously.
• Well-developed communication and interpersonal skills.
• Able to negotiate issues of a technical and commercial nature.

Closing Date: 21 October 2026