Executive Assistant: Sponsorship Available

Mersey and West Lancashire Teaching Hospitals NHS Trust

Job summary

The Executive Assistant is important role that supports Director(s) to deliver his/her part of the Trust’sCorporate Objectives as well as his or her responsibilities in any events or activities theDirector(s) may participate in across a wider local or national footprint. He/she will undertake a wide range of administrative tasks, including taking personal responsibility for a range of delegated projects and business to support Director(s). This is in addition to providing a comprehensive administrative service to ensure the smooth running of the Directors’ offices. The Executive Assistant also operates in a wide network of communications, and must at all times promote sensitivity and tact, to ensure the effective achievement of key objectives.

Main duties of the job

The Executive office is overseen by an Office Manager, who also supports the Chief Executive and Deputy Chief Executive of the Trust. Together with six Executive Assistants support is given to 10 Executive Directors to ensure the smooth running of the Executive office and the achievement of the Trust objectives.

Interview date 23 November (at Whiston Hospital) – The interview process will consist of an assessment as well as the interview.

Closing Date 16 November

Person Specification

Our Values

Essential

  • We are Kind
  • We are Open
  • We are Inclusive

Qualifications

Essential

  • Executive Secretary’s Diploma or significant equivalent experience at the same level and/ or equivalent qualification
  • BTEC/NVQ Level 3 in Business Studies/or equivalent qualification, or graduate seeking rapid development and/ or experience
  • Excellent typing/word processing skills, minimum RSA III or equivalent qualification and/ or experience

Desirable

  • European Computer Driving Licence or equivalent qualification and/ or experience

Experience

Essential

  • Experience of working as a PA/Secretary to a Senior Director or equivalent
  • Experience of working in a busy, complex enterprise
  • Experience of using Microsoft Office – Word, Excel, PowerPoint and Access
  • Experience of Microsoft Outlook or similar email package
  • Experience of supporting committees and organising meetings
  • Knowledge of medical terminology

Skills

Essential

  • Excellent communication skills, both written and verbal
  • Excellent organisational and administrative skills
  • Excellent time management skills
  • Ability to work under pressure and to meet deadlines
  • Ability to work without supervision and use own initiative
  • Ability to deal with all difficult situations that may arise
  • Ability to work flexible and manage competing priorities
  • Consistently high standards of attention to detail and quality of work
  • Shorthand/Audio skills or equivalent
  • Ability to work as a member of a team
  • Ability to establish and maintain good working relationships with people from a wide range of personal and professional backgrounds

Desirable

  • Knowledge of LEAN principles
  • HPA Loggist trained

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Closing Date: 16 November 2026

To apply for this job please visit apps.trac.jobs.