Assistant Divisional PA: Sponsorship Available

University College London Hospitals NHS Foundation Trust

Job summary

You will work alongside the Divisional PA to support them in the organisational tasks that the division requires. You will also be required to have a level of knowledge to explain and guide members of the division through the different systems we use at the Trust.

We expect you to be hard working, engaged and supportive towards your colleagues. You will have to learn and practice a number of different administrative and system functions, and to offer feedback and suggestions to improve the service.

You will be responsible for organising several meetings, as well as distributing documentation and taking minutes for them. There is also a wide range of ad hoc administrative and office duties the postholder will be responsible for.

Main duties of the job

We are a small but complex division, covering many different aspects of infectious diseases and tropical medicine. We operate an outpatient clinic as well as an emergency walk-in service, antibiotic infusion service and pre-travel clinic. The division also consists of an inpatient ward, the Infection Prevention and Control team, a mobile x-ray and vaccination unit and a team of specialist travel health nurses.

We have spent many years building a tight-knit, friendly, welcoming and warm environment to work in. As we are relatively small, everybody gets to know each other which creates an open, informal and safe working culture. We believe people should enjoy their work and have fun, as well as working hard to provide a top class service.

We have an ongoing process to improve our staff’s working lives and regularly seek feedback from everyone as how to achieve this.

Person Specification

Knowledge and Qualifications

Essential

  • Educated to GCSE level or equivalent, including Grade C or higher in English.
  • Awareness of the requirement to maintain confidentiality and knowledge of the Data Protection Act

Experience

Essential

  • Proven experience of working in an office environment

Skills and Abilities

Essential

  • Able to identify risk issues in immediate working environment and correct where possible or report to manager.
  • Promote an awareness of incident reporting.
  • Able to lead on service improvement initiatives in local environment.

Desirable

  • Able to perform basic database interrogation as requested.

Communication

Essential

  • Able to communicate accurately and effectively with patients and colleagues, verbally and in writing.
  • Able to follow instructions and complete assigned tasks.
  • Able to support and reassure patients/carers in distress.

Personal and People Development

Essential

  • Demonstrates understanding of own role within the team.
  • Willing to develop self & undertake in-house study.
  • Willing to produce a personal development plan with manager.

Responsibilities towards promoting Equality Diversity and Inclusion

Essential

  • Demonstratable understanding of the Equality, Diversity, and Inclusion and/or Knowledge of the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Closing Date: 15 November 2026

To apply for this job please visit apps.trac.jobs.