Business Administrator: Sponsorship Available

Sussex Partnership NHS Foundation Trust

Job summary

We are seeking a highly organised, proactive individual to join the Office of the Chief Executive, providing professional administrative and business support at executive level.

You will support the Chief Executive, working closely with the Senior Business Manager and Executive Support Team. Using your initiative and judgement, you will manage competing priorities, coordinate executive business and build relationships across the Trust, maintaining accuracy, confidentiality and high customer service standards.

We are looking for an experienced Business Administrator with strong organisational, analytical and communication skills, able to work independently, exercise discretion and make decisions within delegated authority. Duties include complex diary management; coordinating meetings, agendas and papers; minute taking and action tracking; managing the shared mailbox; and ensuring correspondence and complaints are handled appropriately and on time. You will coordinate information, identify priorities and risks, and follow up commitments to support executive decision-making.

If you are adaptable, confident under pressure and committed to high-quality service, we would like to hear from you.

The role requires office attendance four days out of five, Monday to Friday, 09:00-17:00.

Main duties of the job

You will provide comprehensive administrative support to the Chief Executive Officer and Senior Business Manager, ensuring the effective coordination of executive business.

The main duties will be:

  • Acting as a central point of contact using the shared mailbox for correspondence and complaints, acknowledging and escalating urgent matters appropriately
  • Complex diary management, prioritising commitments and facilitating delivery
  • Meeting administration, including agendas, paper distribution, minute taking and action tracking
  • Supporting Committees and deputising for the Senior Business Manager to the Chief Executive Officer when required
  • Producing accurate documents and performance information to Trust standards and required deadlines
  • Building effective relationships across the Trust to support executive priorities and performance management
  • Financial administration, including raising requisitions using the Trust purchasing system
  • Meeting and greeting visitors, providing a professional and welcoming environment

Person Specification

Qualifications

Essential

  • Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
  • Evidence of continuous personal and professional development

Knowledge/Experience

Essential

  • Knowledge of current NHS performance agenda
  • Knowledge of business case procedures
  • Experience and evidence of analysing, interpreting and presenting information
  • Experience of managing or maintaining data management systems

Skills

Essential

  • Advanced skills in MS Microsoft; Excel, Word and PowerPoint
  • Evidence of skills and knowledge in performance information processes and quantitative and qualitative analysis
  • Numerate and good analytical skills requiring a high degree of concentration
  • Excellent range of communication skills and good interpersonal skills
  • Able to engage with people at all levels
  • Excellent organisational and planning skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Closing Date: 29 November 2026

To apply for this job please visit apps.trac.jobs.