Administrator: Sponsorship Available

Job summary

An exciting opportunity has arisen for an organised and motivated Administrator to join the Estates team at North London NHS Foundation Trust.

The postholder will work closely with the Associate Director of Capital Development and Estates Strategy, providing day-to-day administrative support.

A key part of the role will be supporting the effective management of project files and documentation, ensuring records are accurate, well organised, up to date and easily accessible.

The Administrator will maintain SharePoint folders, project records, programme trackers and other key information, helping to ensure appropriate document control and record keeping.

The role will also support the Associate Director with diary management, meetings, correspondence, reports, presentations and the monitoring of actions and deadlines.

The successful candidate will be highly organised, confident using Microsoft Office and able to manage a varied workload while maintaining a high level of accuracy.

This is an excellent opportunity for someone who enjoys working closely with senior management and providing reliable administrative support within a busy Estates and Capital environment.

The postholder will demonstrate the Trust’s values and The North London Way, contributing to an efficient, professional and well-organised service.

Main duties of the job

The Administrator will work closely with the Associate Director of Capital Development and Estates Strategy, providing high-quality administrative support to ensure the effective organisation and management of the Capital Development and Estates function.

Key responsibilities will include:

• Providing day-to-day administrative support to the Associate Director, including diary management, correspondence, meeting arrangements and monitoring key actions.
• Managing and maintaining project files and documentation, ensuring information is accurate, up to date, appropriately organised and easily accessible.
• Maintaining SharePoint folders, programme trackers, project records and other Estates information systems, ensuring effective document control and version management.
• Preparing and formatting reports, presentations, briefings, meeting papers and other documentation to a high professional standard.
• Coordinating meetings, including preparing agendas, circulating papers, taking accurate minutes and following up agreed actions.
• Monitoring actions, deadlines and outstanding information, liaising with relevant colleagues to support timely completion.
• Communicating professionally with Trust colleagues, contractors, suppliers and other stakeholders on behalf of the Associate Director and wider team.
• Maintaining accurate and confidential records and ensuring information is handled in accordance with Trust policies, data protection and information governance requirements.

Person Specification

Essential /Qualifications/ Registrations

Essential

• Qualifications/ Registrations

Desirable

• Business Administration NVQ Level 3/4
• oAwareness of Estates & Facilities functions oExperience in NHS or Estates & Facilities environment

Skills/ Abilities

Essential

• Skills/ AbilitiesoStrong IT skills (Outlook, Word, Excel) oAccurate data entry oGood written and verbal communication oAbility to prioritise workload oWork independently and as part of a team oRespond to changing demands

Experience

Essential

• Experience/ KnowledgeoExperience in an administrative role oExperience handling confidential information oExperience of dealing with challenging situations oExperience of working with service users

Closing Date: 30 November 2026