Medical Staffing Service Advisor/Administrator: Sponsorship Available

South Warwickshire University NHS Foundation Trust

Job summary

Full training will be given – previous admin experience, basic understanding of Microsoft, good organisational skills and attention to detail are essential.

This is an exciting opportunity to join SWFT Medical Workforce Team. The successful candidate will join our established team who provide various HR and specific medical workforce support to managers and medical staff in the trust.

The successful candidate will work collaboratively with their Service Lead and will have duties such as: Advertising jobs, managing recruitment, processing payroll changes, recording sickness absence etc. While previous experience in a medical staffing department would be advantageous, it is not necessary, however good organisational skills, the ability to multi-task, attention to detail and a basic understand of Microsoft and administrative duties are essential for this role.

This is a fixed term post to cover maternity leave

Main duties of the job

This is an exciting time to join our expanding Medical Staffing team at South Warwickshire NHS Foundation Trust. Appointees will join an established team, providing HR and operational support to colleagues across the organisation with a particular focus on the specialist skills and knowledge required for Medical and Dental Staff.

Appointees to this role will work alongside Medical Staffing Service leads who have responsibility for one of the areas of the Trust (Medical, Surgical, Family Health or Emergency Medicine) providing specialist knowledge and advice on all areas of medical staffing. They will have a good understanding of the various Medical & Dentals Terms & Conditions of service and be able to provide expert advice in these fields to colleagues in the organisation.

The post holder will work collaboratively with the Service Lead & stakeholders in their division, providing proactive and innovative resourcing solutions and ensure consistently good governance is maintained. They will help ensure medical rotas are managed effectively to minimise the use of temporary staffing and improve the experience of medical staff employed in the organisation.

Support will be provided to post holders wishing to pursue further educational opportunities including, but not limited to Mary Seacole and CIPD.

Person Specification

Qualifications

Essential

  • NVQ level 3 or equivalent experience

Desirable

  • CIPD Level III Qualified or working towards CIPD accreditation

Experience

Essential

  • Good knowledge of the national terms and conditions of employment for Medical Staff in training and the parameters of Trust Grade Medical Staff
  • In depth knowledge of Working Time Directive as it relates to medical staff and the New Deal remuneration terms for junior Medical Staff
  • Substantial experience of working within a human resources environment
  • Experience of managing workflow
  • Experience and knowledge of relevant legislation with regards to NHS pre-employment checks
  • Awareness of relevant Employment legislation including Maternity/Paternity leave and sickness absence

Desirable

  • Experience of reviewing and implementing procedures and processes
  • Experience of rota development and review

Skills

Essential

  • Experience of using Allocate HealthRoster
  • Experience of using the Electronic Staff Record (ESR) system
  • High analytical skills
  • Ability to plan and readjust work in response to changing and tight deadlines
  • Excellent customer services skills
  • Competence in the use of IT systems that must include Allocate/Health Roster, MS Word and MS Excel

Desirable

  • The ability to influence and negotiate to manage change effectively
  • Understanding of Temporary Staffing including Direct engagement and IR35 regulations

Personal Qualities

Essential

  • Assertive and confident
  • Self-motivated
  • Working knowledge of Excel, Word and other office based software
  • Ability to work flexibly to tight deadlines
  • Can manage own time effectively
  • Ability to develop and maintain good working relationships
  • Attention to detail

Desirable

  • Logical and analytical attitude
  • Methodical

other

Essential

  • Participate in the Medical Workforce team weekend on-call rota

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Closing Date: 25 October 2026

To apply for this job please visit apps.trac.jobs.