Team Secretary

Essex Partnership University NHS Foundation Trust

Job summary

We are looking for an experienced, organised and adaptable person to be based within the Clinical Associate in Psychology Masters programme team. You should be able to multi task, provide high quality administrative support (including minute-taking) and be an effective communicator with a variety of stakeholders.

You may be required to cover other administrative roles during times of leave/staff shortages.

Main duties of the job

Some of the main responsibilities and duties include, but are not limited to;

  • Creating and maintaining student and stakeholder records
  • Processing information, some of which may be confidential in nature
  • Acknowledging, responding to and / or forwarding correspondence
  • Scheduling, organising and minute taking various meetings
  • Ordering team resources / goods
  • Setting up and using spreadsheets, word-processing and using various Trust record keeping, rostering and procurement systems
  • Organising meetings and events as directed, including booking venues, managing invitations and circulation of papers

Person Specification

Education/Qualifications

Essential

  • Good general education with Maths and English to GCSE standard or equivalent
  • Excellent written and spoken English
  • NVQ level 3 Business Administration and /or equivalent experience or qualification (e.g. RSA 3).

Desirable

  • Recognised Medical Secretary Qualification/AMSPAR

Knowledge

Essential

  • Advanced IT skills i.e. Word/Excel and PowerPoint and Outlook
  • Knowledge of a full range of secretarial and administration procedures
  • Experience of creating records and filing systems and database management

Desirable

  • Knowledge of record keeping and systems used in higher and further education settings
  • Familiarity with record keeping and administration processes associated with apprenticeships.

Skills/Experience

Essential

  • Experience of dealing with confidential and sensitive information
  • Previous experience of working in an administrative/secretarial environment
  • Excellent interpersonal skills and telephone manner including liaison with outside agencies
  • Demonstrate good numeracy and literacy skills

Desirable

  • Previous experience of working in the NHS
  • Previous experience of working in a further education or higher education setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Closing Date: 16 July 2026

To apply for this job please visit apps.trac.jobs.